1.0 DEFINITION
OF PUBLIC ADMINISTRATION.
1.1 DEFINITION OF PUBLIC ADMINISTRATION FROM MODERN PERSPECTIVE.
Public Administration is
concerned with the management of public programs, which interact with the
residents of the community or region. Those who work in it should share a
commitment to offer public service. Public administration can be defined as a
management of men and materials in the accomplishment of identifiable purpose.
It is the science of how a country can be ruled. It is a government central
instrument for dealing with general social problem; it is also the management
of resources to achieve government’s goals and objectives.
The main function of
public administration is to implement government policy. The implementation of
programs. With economic and social development programs, distribution of
national resources can be done effectively and can be optimally. In public
administration have three branches like legislative is making a law, executive
was implement the law beside judicial was enforce the law. (Fazimah Hayati,
2005)
1.2 DEFINITION OF PUBLIC ADMINISTRATION
FROM CLASSICALS PERSPECTIVE (VARIOUS SCHOLARS).
1.2.1 Woodrow Wilson
Wilson also studied public administration, which
he called "government in action; it is the executive, the operative, the
most visible side of government, and is of course as old as government itself”.
He believed that by studying public administration governmental efficiency
could be increased. Wilson was concerned with the implementation of government.
He faulted political leaders who focused on philosophical issues and the nature
of government and dismissed the critical issues of government administration as
mere "practical detail". He thought such attitudes represented the
requirements of smaller countries and populations. By his day, he thought,
"it is getting to be harder to run a constitution than to frame one. He thought it time "to straighten
the paths of government, to make its business less unbusiness like, to
strengthen and purify its organization, and it to crown its dutifulness". He complained that studies of
administration drew principally on the history of Continental Europe and an
American equivalent was required. He summarized the growth of such foreign
states as Prussia, France, and England, highlighting the events that led to
advances in administration.
By contrast, he thought the United States
required greater compromise because of the diversity of public opinion and the
difficulty of forming a majority opinion. Thus practical reform to the
government is necessarily slow. Yet Wilson insisted that "administration
lies outside the proper sphere of politics" and that "general laws which
direct these things to be done are as obviously outside of and above
administration." He likens
administration to a machine that functions independent of the changing mood of
its leaders. Such a line of demarcation is intended to focus responsibility for
actions taken on the people or persons in charge. As Wilson put it,
"public attention must be easily directed, in each case of good or bad
administration, to just the man deserving of praise or blame. There is no
danger in power, if only it be not irresponsible. If it be divided, dealt out
in share to many, it is obscured..." Essentially,
the items under the discretion of administration must be limited in scope, as
to not block, nullify, obfuscate, or modify the implementation of governmental
decree made by the executive branch.
1.2.2 L.D. White
According
to L. D. White, Administration was a ‘process common to all group effort,
public or private, civil or military, large scale or small scale’.
Public
administration is "centrally concerned with the organization of government
policies and programmes as well as the behaviour of officials (usually
non-elected) formally responsible for their conduct. Generally Public
Administration has been used in two senses. In the wider sense it includes all
the activities of the government whether falling in the sphere of legislature,
executive or judicial branch of the government, in the narrow sense Public
Administration is concerned with the activities of the executive branch only.
1.2.3 Dwight Waldo
POSDCORB is an
acronym widely used in the field of Management and Public Administration that reflects the classic view of administrative
management. Largely drawn from the work of French industrialist Henri
Fayol, it first appeared in a 1937
staff paper by Luther Gulick and Lyndall
Urwick written for the Brownlow Committee. The acronym stands for steps in the administrative
process:Planning, Organizing, Staffing, Directing, Coordinating, Reporting and Budgeting.
In Gulick's own words,
the elements of POSDCORB are as follows:
Ø
Planning, that is working out in
broad outline the things that need to be done and the methods for doing them to
accomplish the purpose set for the enterprise;
Example in Malaysia, there was a planning of each department. For
example, imigration department has its own planning to efficient to make a
request of passport can be made within 24hours.
Ø
Organizing, that is the
establishment of the formal structure of authority through which work
subdivisions are arranged, defined, and co-ordinate for the defined objective;
Example in Malaysia, all the department under government has its own
objectives. For example, Department of Welfare objective is to help the poor
people and to increase the citizen welfare
Ø
Staffing, that is the whole
personnel function of bringing in and training the staff and maintaining
favorable conditions of work;
Example in Malaysia, all the staffing is involve Public Administration
Commission, or SPA. Staff in government agencies has been made by the SPA. For
example, the Civil Engineer position has vacancy at Department of Public Work,
SPA will find a candidates and will appoint anyone who qualified with the
position.
Ø
Directing, that is the continuous
task of making decisions and embodying them in specific and general orders and
instructions and serving as the leader of the enterprise;
Example in Malaysia, Head of
Department has their job by directing and make decision to their department.
There was a general orders and instruction given to their staff to reach their
objectives.
Ø
Co-ordinating, that is the all
important duty of interrelating the various parts of the work;
Example in Malaysia,
in Prime Minister office, there was a various sub-department that control and
organized their task. For example, in Prime Minister office, there are Economic Planning Unit, Education Service Commission, Judicial
and legal training Institutes and many more. All of the sub-department has
their own task.
Ø
Reporting, that is keeping those
to whom the executive is responsible informed as to what is going on, which
thus includes keeping himself and his subordinates informed through records,
research, and inspection;
Example in Malaysia, Malaysian Audit and tax department has their
responsibility to check of every department agencies to make sure that all of
the government agent are using government funding wisely.
Ø
Budgeting, with all that goes
with budgeting in the form of planning, accounting and control. Example in Malaysia, Malaysian Budget 2012
has been proposed by Prime Minister Of Malaysia to the benefit of Malaysian
citizen.